At some point in time you would have been faced with planning a major event whether personal such as birthdays, anniversaries, your wedding or for your business. You would have started off great and all geared up to plan your event. Soon you realized this is a lot of work – you became overwhelmed and stressed and began to think is there an easier way to get this done? Could I get someone who has done this a million times before to guide me or even do this for me?
Sounds familiar?
Sounds like you need an event planner to save the day. Event Planners have a unique set of skills to get the job done right the first time, within budget and with style.
Here are some of the reasons why hiring an event planner might just be the best solution for you:
1. You have no idea where to start
So you want to plan a long service award ceremony for your company but you have absolutely no idea where to start. Your event planner can consult with you and strategize an event plan, recommend locations and vendors and then flawlessly execute your event. Event Planners utilise tried and tested systems and tools to ensure your event comes off without a hitch. They can help you brainstorm, show you current trends and plan an event based on your lifestyle, personality and company culture.
2. You are seriously swamped
It goes without saying that we are all busy. The average person is currently juggling so much from family life, professional life, education and social that time is simply not something you may have to spare. Do you have the time to dedicate to research, conduct site visits, meet with vendors and fir everything together create a cohesive event? Planning an event is a very time consuming undertaking and can quickly morph into a full time job – well it actually is for event professionals. If you know you do not have the time to dedicate to plan and run around for days on end (sometimes weeks or months) before coming to a decision, then hire an event planner. A good event planner will already have a list of trusted vendors and locations. to give you the best value for money.
3. You need to ensure everything is in keeping with your brand or theme.
You event planner will ensure all the building blocks fit together nicely and will keep you focused on the bigger picture. All aspects will tie into one another for a mind blowing experience. If you have no idea what the brand or theme is then hiring an event planner is a no brainer here.
4. You want to enjoy your event
It’s your company’s long service awards but you miss the entire thing because you are busy coordinating backstage. Even worse, imagine you are in the middle of your wedding ceremony and just realized you forgot to sign the caterers contract because you were too busy with dress fittings and nail appointments. Yes we’ve heard the horror stories. Event Planners work behind the scenes ensuring vendors deliver on contracted terms, improvising in the event things don’t go as planned and ensuring your audience isn’t affected when things do. As event planners we’ve seen it all and know how to mitigate and put contingences in place for that just in case.
5. Things are not going as planned
You’ve begun planning but plans are now going sideways. Cancellations, running behind schedule, running over budget and your cousin who said she’ll help is harder to find than a unicorn. Managing all aspects of your event is is an event planner’s specialty. Your event planner ensures every single task is completed on schedule, within budget and also knows how to deal with setbacks to ensure they don’t affect you. They are accustomed to performing and exceling under pressure and managing stressful situations with a smile.
6. You can afford one
This last reason is really important. A professional event planner is not your best friend or cousin who you call up to help you plan a shindig. Professional event planners are just that – professionals who move you from from concept to execution. If you are looking for the event of the century ensure you budget for the event planner. Some event planners may have flat rates but generally cost will vary based on the nature of your event and what is required. Don’t expect to pay the same price for Day of Event Coordinating as for Full Service for your wedding. They require varying levels of time and commitment and your planner should advise you which is best based on your needs.
7. Save Yourself Money
What! Didn’t we just say you need to be able to afford one…now we’re saying event planners save you money? That’s right. Event Planners prevent you from making costly mistakes and cater for the unforeseen to prevent costly overruns should you have last minute surprises. They also, as stated before, are affiliated with other vendors and suppliers so are able to better negotiate and match you with the right vendors to suit your style and budget. The investment in a professional event planner pales in comparison to the hidden costs and the headaches which can be avoided.
When to Hire An Event Planner
If any of the reasons above describe you current situation or are seriously speaking to you then maybe you should consider hiring one.
At the end of the day professional event planners give you peace of mind. They ensure your event is a memorable one and take your mind off the planning process. If you looking for an event planner for you wedding or corporate events send us a message at hello@diverseeventsmanagement.com to set up a consultation.
If you are super organized, are able to multitask and have a lot of time on your hands then check us out for some cool tools or set up a brainstorming and audit session and we’ll review your current plans and make recommendations for improvement.
P.S. we use the term event planners loosely here to mean various types of event professionals, however, distinctions are made between event planners and managers and even event coordinators. We’ll discuss this in our next post.
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